For Service Call: 800-458-6637
For Service Call: 800-458-6637
Using both paper and electronic documents in today's world can be daunting. Multi-function systems offer a simple approach to digital integration of paper documents.
Scanning DocumentsScanning documents is now necessity in businesses of all types. It is vital that businesses have the capability to convert paper-based information into an easily transferable form. In addition, with the increased use of color documents in our businesses today, faxing documents often will not work. With a multi-function system, creating an electronic document from a paper-based document has never been easier… whether it's color or black and white.
Scan to emailScan to email is the most common form of scanning today- it can provide the greatest efficiency improvement in any organization. As more of your customers are expecting to receive documentation via email scanning to email is rapidly becoming a more critical business requirement. The scan to email function of most multi-function systems will allow for LDAP connectivity (the ability to utilize corporate address books), authentication to prevent unauthorized accesses and the ability to communicate directly with the intended recipient.
Scan to fileScan to file is the simplest form of scanning. Our multi-function system allow for the scanning of any paper-based document to virtually any network folder. The scan to location can be any network shared folder, internet folder (FTP) or a user’s individual desktop.
Scan to OCRScan to OCR (optical character recognition) allows for users convert their scanned documents into word editing application such as Microsoft Word or Corel Word Perfect. Charts and tables can even be scanned into applications such as Microsoft Excel. Users can then edit the documents as any other text or spreadsheet document. Using OCR, there is no need to go through the hassle of retyping the document. OCR allows your key users to focus time on business productivity instead of recreating a document simply for the purpose of editing a few simple lines of text.
Scan to electronic document managementScan to electronic document management systems (EDMS) is quickly becoming a common requirement for businesses. As businesses want to streamline their workflow processes and make documents available to more users with greater security, they are implementing more and more sophisticated electronic document management systems. In many cases, it is possible to name and index files directly at the multi-function system’s interface for added document storage efficiency. Utilizing this same technology, it is even possible, in some cases, to scan directly to any ODBC compliant database.
Common File Formats
Our devices scan to common file formats including:
There are two different models that can be employed for scanning. These methods are centralized (pull) or decentralized (push). Each method has advantages and disadvantages.
To learn more about how your business could benefit from scanning, contact us today.